Administrative Assistant

April 25, 2018

NTS is seeking an administrative assistant to perform receptionist duties and a wide range of administrative tasks. Must have 1-3 years’ experience working as a front desk receptionist and office administrator.

Responsibilities include but are not limited to:

• Greets and receives visitors / calls in a professional, courteous, warm and enthusiastic manner
• Maintains adequate supply of basic office supplies, maintains an inventory of supplies for all copiers, printers and kitchen supplies. Coordinate placing orders for supplies
• Responsible for set up of meetings and making sure the conference room is prepared to the presenter’s request
• Perform a broad range of administrative duties for the General Manager
• Provide internal and external customer service and act as liaison between the GM and Department Managers and Program Managers
• Support International Approvals and Program Management group as assigned
• Continual update and distribution of company organization charts
• Assist with project-oriented tasks
• Preparing routine reports
• Assisting with preparation of handouts and materials for meetings/presentations
• Escort Foreign Nationals, as needed, in the secured areas
• Special projects

Required Education/Skills/Experience:

• Must be eligible to work in the US without sponsorship (present or future) and able to pass a drug test and DMV and background check
• 1-3 years’ experience as an Administrative Assistant
• Previous experience working in a fast paced, time sensitive, customer oriented, confidential environment where there are continually changing priorities
• Strong computer skills including all Microsoft products such as windows, excel, PowerPoint
• Must possess superior customer service skills, high degree of professionalism and keen ability to maintain confidentiality while maintaining a sense of humor
• Must exercise frequent, independent, sound business judgment based on knowledge of company’s organization, policies, procedures, practices and personnel
• Must possess the ability to respond quickly and efficiently to continually changing priorities and handle personal contact with diplomacy and sensitivity
• Must be highly organized and able to work with minimal supervision
• Ability to read, analyze and interpret concepts, documents, etc.
• Ability to work with frequent interruptions
• Multi-tasking ability
• Project management ability
• Effective internal/external customer communication
• Ability to effectively manage vendor, freelance or consulting relationships

Policy Statement:

It is the policy of NTS to offer Equal Employment Opportunity to all individuals without regards to race, creed, ancestry, color, sex, sexual orientation, gender identity, marital status, age, national origin, physical disabilities, pregnancy, childbirth, and related medical conditions. This policy applies to all personnel actions including hiring, promotions, compensation, training, layoffs, recalls, and terminations. EEO M/F/D/V

*All fields are required

(Must be .pdf or .doc)

To apply for this job email your details to

Newsletter Signup

Get the latest insight on the many industries we serve, along with news and events from across NTS. Don’t miss a beat!